40 Handy Excel Shortcuts

These simple shortcuts can help you navigate between workbooks, sheets, rows and columns. Www.Office.com/Setup

Shift + Enter (PC and Mac) = Move up through a selection

CTRL + ↑ (PC); Command + ↑ (Mac) = Jump to the top of a column

CTRL + ↓ (PC); Command + ↓ (Mac) = Jump to the bottom of a column

CTRL + . (PC and Mac) = Jump to the corner of a selection (Note: Rotate to each corner by repeating this keystroke)

CTRL + w (PC); Command + W (Mac) = Close the active workbook window

CTRL + Shift + F6 (PC); Command + Shift + F6 (Mac) = Switch to previous workbook window

CTRL + Tab (Mac only) = Switch to the next open worksheet

CTRL + Shift + Tab (Mac only) = Switch to the previous open worksheet (Mac)

F11 (PC and Mac) = Start a new chart sheet

Shift + F11 (PC and Mac) = Insert a new sheet

CTRL + y (PC); Command + Y (Mac) = Repeat the last action

CTRL + d (PC and Mac) = Fill selected cell with the content in the cell above selected cell

CTRL + r (PC and Mac) = Fill selected cell with the content in the cell to the left of selected cell


Formatting in Excel can be difficult if you don’t know of what you’re doing. Here are a few shortcuts that to help you easily format your cells.

CTRL + F (PC); Command + F (Mac) = Find and replace values

CTRL + Shift + % (PC and Mac) = Show all values as percentages

CTRL + Shift + $ (PC and Mac) = Show all values as currency (Note: Replace $ with your own country’s currency key)

CTRL  + Shift + ~ (PC and Mac) = Show all values in general number format

CTRL + Shift + & (PC); Command + Option + 0 (Mac) = Apply an outline border to selected cells

Here’s what cells look like with (left) and without (right) a border:

   Screen_Shot_2016-02-24_at_3.29.24_PM.png        Screen_Shot_2016-02-24_at_3.30.53_PM.png



CTRL + 2 (PC); Command + b (Mac) = Apply or remove bold formatting to selected cells

CTRL + 3 (PC); Command + i (Mac) = Apply or remove italic formatting to selected cells

CTRL + 9 (PC and Mac) = Hide selected rows

CTRL + Shift + ( (PC and Mac) = Unhide selected rows

CTRL + 0 (PC and Mac) = Hide selected columns

CTRL + Shift + ) (PC and Mac) = Unhide selected columns

CTRL + ; (PC and Mac) = Insert current date

CTRL + Shift + : (PC); Command + ; (Mac) = Insert current time

CTRL + k (PC); Command + k (Mac) = Insert a hyperlink

Selecting Rows & Columns

Save yourself the manual dragging and selecting rows and columns with these handy keyboard tricks.

Shift + ↑ [or] Shift + ↓ (PC and Mac) = Expand the selection by one cell either upward (↑) or downward (↓)

CTRL + Shift + Arrow Key (PC); Command + Shift + Arrow Key (Mac) = Expand the selection to the last non-empty cell

CTRL + [spacebar] (PC and Mac) = Select entire column

Shift + [spacebar] (PC and Mac) = Select entire row

CTRL + a (PC); Command + a (Mac) = Select entire sheet

Alt + ; (PC); Command + Shift + z (Mac) = Select only the visible cells in the current selection


Formulas are a huge part of every marketer’s Excel toolkit. Here are a few shortcuts that’ll make you a formula wiz.

= (i.e. press the “equals” sign; PC and Mac) = Start a formula (e.g. “=A4+A5”)

Alt + (PC); Command + Shift + t (Mac) = Insert AutoSum formula

F2 (PC); CTRL + u (Mac) = Edit active cell

CTRL + a (PC and Mac) = Display the Formula Builder after you type a valid function name in a formula


Here are a few more time-saving shortcuts.

F7 (PC and Mac) = Open spelling & grammar check

Shift + F2 (PC and Mac) = Insert a comment


Control + Shifts (PC); Command + Shift + s (Mac) = Save your work as